Exhibitor Agreement – Homeschool Expo
This Exhibitor Agreement sets out the terms and conditions for participation in the Homeschool Expo, hosted by The Home School Hub (“Organiser”). By submitting your registration and ticking the acknowledgment box, you agree to abide by the terms outlined below.
Use of Space
Exhibitors must confine all activities, signage, and displays within the limits of their allocated space.
Sharing or subleasing of space is not permitted without prior written consent from the Organiser.
Code of Conduct
Exhibitors and their representatives must act respectfully, inclusively, and professionally toward all attendees, fellow exhibitors, speakers, venue staff, and Organiser personnel at all times.
Harassment, discrimination, offensive language, aggressive behaviour, or any form of disruption will not be tolerated and may result in immediate removal without refund and possible exclusion from future events.
Any concerns or issues must be raised directly with the Organiser and are not to be addressed independently.
The Organiser reserves the right to refuse entry or remove any exhibitor whose conduct, display, or activities are deemed inappropriate, unsafe, or not aligned with the values of the event.
Content Approval
All presentations, workshops, and speaking topics must be suitable for a homeschooling audience and must be pre-approved by the Organiser.
The Organiser reserves the right to request changes or decline topics that are deemed unsuitable or misaligned with the event’s values.
Workshops & Speaker Sessions
The Organiser may charge a fee to workshop or session attendees to support attendance commitment.
Exhibitors agree to deliver all content as agreed, on time, and to notify the Organiser promptly if changes are required.
Health, Safety & Compliance
Exhibitors must comply with all venue rules, health and safety requirements, and applicable laws and regulations.
All displays, equipment, and materials must be safely installed, operated, and monitored throughout the event.
Exhibitors are solely responsible for all activities, demonstrations, and interactions conducted within their booth space, including ensuring they are safe, appropriate, and compliant with all relevant regulations.
The Organiser does not provide supervision of children. Exhibitors must ensure that all activities conducted at their booth are appropriately supervised and safe at all times.
Insurance
Exhibitors are responsible for holding their own Public Liability Insurance for the duration of the event.
A minimum coverage of <strong>$10,000,000 AUD</strong> is recommended (or higher if required by the venue). The Organiser may request proof of insurance (Certificate of Currency) prior to the event.
Failure to provide proof of insurance upon request may result in cancellation of participation without refund.
Liability
Exhibitors participate in the event at their own risk and are responsible for their property, equipment, and materials at all times.
The Organiser accepts no responsibility for any loss, theft, or damage to exhibitor property before, during, or after the event.
The Organiser accepts no liability for injury, loss, or damage except in cases of proven gross negligence.
Exhibitors agree to indemnify and hold harmless the Organiser from any claims, losses, damages, or liabilities arising from their participation in the event.
Cancellations & Event Changes
Exhibitor cancellations must be submitted in writing.
Refunds, if any, are at the sole discretion of the Organiser and may be subject to an administrative fee.
The Organiser is under no obligation to provide a refund except where required by law.
The Organiser reserves the right to cancel, postpone, or modify the event due to circumstances beyond its control (including but not limited to venue issues, weather, government restrictions, or other unforeseen events). In such cases, the Organiser may offer alternative arrangements or refunds at its discretion.
Floor Plan & Event Adjustments
The Organiser reserves the right to make changes to booth placements, floor plans, schedules, and event policies as necessary to ensure operational efficiency and event success.
While reasonable efforts will be made to accommodate exhibitor preferences, final placement decisions are at the Organiser’s discretion.
Data Use & Communication
By registering for the event, the Exhibitor agrees that the Organiser may collect, store, and use the personal and business information provided for the purposes of event management, communication, and operational delivery.
Information will be handled in accordance with the Organiser’s Privacy Policy and will not be sold or disclosed beyond what is necessary to run the event.
Exhibitors may receive future communications from The Home School Hub about related events, marketing opportunities, and community updates.
At the Organiser’s discretion, limited contact details (such as business name and email address) may be shared with sponsors or aligned event partners for relevant and approved follow-up.
Exhibitors may opt out of future promotional communications at any time by following the unsubscribe instructions provided or contacting the Organiser directly.
Marketing & Promotion
By participating in the event, exhibitors consent to the use of their business name, logo, and images for marketing and promotional purposes related to the Homeschool Expo and The Home School Hub.
General
This Agreement constitutes the full understanding between the parties and supersedes all prior representations, whether written or oral.
This Agreement is governed by the laws of the jurisdiction in which the Expo is held.
Any disputes arising from this Agreement will be subject to the exclusive jurisdiction of the courts in that jurisdiction.
Acknowledgement
By ticking the box on the registration form, the Exhibitor confirms that they have read, understood, and agreed to all terms outlined in this Exhibitor Agreement, including the Code of Conduct, Use of Space, Health & Safety responsibilities, Insurance requirements, and Data Use & Communication Policy.